BWDC Dinners – Booking and Place Allocation process

Booking
  • Is NOT a “first past the post” system.
  • Opens 2 month before the dinner
  • 1st tranche closes 2 weeks later
  • We then generate the place allocation database based on ALL bids from the 1st tranche, in accordance with the priorities guidance agreed by the committee, and after any committee-supervised lottery should demand exceed supply!
  • The main booking system allows one member to pay for up to 2 members plus 2 guests
    • for more than that, there is a block booking option.
  • As ever, it is ‘payments’ that get you into this place allocation process, not ‘promise of payments’.
  • Any subsequent applications and payments will join a waiting list (if there is one).

Place Allocation

Amended for 2022 ONLY

No priorities – If oversubscribed, ALL applications will go into a lottery (ie no prioritization based on previous attendances)

2014-2020

As agreed by the committee in July 2014, and promulgated to members on 20 October 2014, places for dinners will be allocated as follows:

  • Guaranteed
    • Guest Speaker, President, Vice President, Secretary, Chair
    • Any other Club guest approved by the Committee
  • Priority 1 (in order)
    • Committee members (allowed one guest each)
    • Members who have not attended any of the previous 3 dinners
    • Members who joined the Club in the previous year (and one guest each)
    • Members who applied and failed to gain a place the previous year (and one guest each)
  • Priority 2
    • Honorary Vice Presidents and their guest
    • Former Presidents and their guest
    • Former speakers and their guest
  • Priority 3 (in order)
    • Individual members and their guests who haven’t attended for the last TWO years
    • Individual members and their guests who didn’t attend LAST YEAR
    • Individual members and their guests who were on the waiting list last year, but got a place
  • Priority 4
    • Individual members and their guests who came last year, but not previous year
    • Individual members and their guests who came for the last TWO years, but not the previous year
    • Individual members and their guests who came for the last THREE years
For practical purposes for the lottery, the priority numbers used are:

Priorities Pri Number
committee//HVP/club guests 1
New member dining in year of joining and guest 2
last came 3 or more years ago 3
last came 2 years ago 4
WL last year – failed or withdrew 5
came last year from WL 6
came last year non_WL 7
came last 2 years 8
came last 3 years 9