BWDC Dinners – Booking and Place Allocation process

Is NOT a “first past the post” system.
Opens 2 month before the dinner
1st tranche closes 2 weeks later
We then generate the place allocation database based on ALL bids from the 1st tranche, in accordance with the priorities guidance agreed by the committee, and after any committee-supervised lottery should demand exceed supply!
The main booking system allows one member to pay for up to 2 members plus 2 guests
- for more than that, there is a block booking option.
As ever, it is ‘payments’ that get you into this place allocation process, not ‘promise of payments’.
Any subsequent applications and payments will join a waiting list (if there is one).

No priorities – If oversubscribed, ALL applications will go into a lottery (ie no prioritization based on previous attendances)

As agreed by the committee in July 2014, and promulgated to members on 20 October 2014, places for dinners will be allocated as follows:

Guaranteed
- Guest Speaker, President, Vice President, Secretary, Chair
- Any other Club guest approved by the Committee
Priority 1 (in order)
- Committee members (allowed one guest each)
- Members who have not attended any of the previous 3 dinners
- Members who joined the Club in the previous year (and one guest each)
- Members who applied and failed to gain a place the previous year (and one guest each)
Priority 2
- Honorary Vice Presidents and their guest
- Former Presidents and their guest
- Former speakers and their guest
Priority 3 (in order)
- Individual members and their guests who haven’t attended for the last TWO years
- Individual members and their guests who didn’t attend LAST YEAR
- Individual members and their guests who were on the waiting list last year, but got a place
Priority 4
- Individual members and their guests who came last year, but not previous year
- Individual members and their guests who came for the last TWO years, but not the previous year
- Individual members and their guests who came for the last THREE years

For practical purposes for the lottery, the priority numbers used are:

Priorities	Pri Number
committee//HVP/club guests	1
New member dining in year of joining and guest	2
last came 3 or more years ago	3
last came 2 years ago	4
WL last year – failed or withdrew	5
came last year from WL	6
came last year non_WL	7
came last 2 years	8
came last 3 years	9